The first time Outlook 2003 downloads an e-mail message that appears to be junk e-mail, a dialog box appears to inform the user. For versions of Microsoft Exchange Server without Cached Exchange Mode (see Cached Exchange Mode), junk e-mail filtering must be installed and configured on the computer running Microsoft Exchange Server. To add people to the Trusted Senders, Trusted Recipients, or Junk Senders lists, right-click the message and click Junk E-mail, or click Junk E-mail on the Actions menu. To change junk e-mail settings, select Options from the Tools menu and click Junk E-mail. Users can customize junk e-mail settings to meet their needs. The first time Outlook 2003 moves an e-mail to the Junk E-mail folder, it will notify the user by way of a dialog box. The Junk E-mail filter is turned on by default. Any e-mail that is sent to e-mail addresses or domain names on this list will not be treated as junk, regardless of the content of the message. A mailing list can also be added to the user’s Trusted Recipients list. Microsoft is committed to providing periodic updates of the Junk E-mail filter so that it continues to be effective. The user can choose to make the filter more aggressive (perhaps mistakenly catching more legitimate messages) or even set Outlook 2003 to permanently delete junk e-mail as it arrives.ĪutoUpdate. Any message that is caught by the filter is moved to a special Junk E-mail folder, where a user can retrieve it at a later time. The filter does not single out any particular sender or type of e-mail it is based on the content of the message in general and uses advanced analysis of the structure of the message to determine how likely it is to be thought of by the user as junk.īy default, this filter is set to a low setting which is designed to catch the most obvious junk e-mail. Outlook 2003 uses state-of-the-art technology developed by Microsoft Research to evaluate whether a message should be treated as junk e-mail based on several factors, such as the time it was sent and the content of the message. Mail from people or domain names on this list are always treated as junk, regardless of the content of the message.
E-mail from a certain e-mail address or domain name can easily be blocked by adding the sender to the Junk Senders list. Users can configure Outlook 2003 to accept mail only from the Trusted Senders list, giving users total control over which messages reach their Inbox. With Microsoft Exchange Server, mail from within the organization will never be treated as junk, regardless of the content of the message. Contacts are automatically trusted by default, and mail from them will never be treated as junk. E-mail addresses and domain names on the Trusted Senders list are never treated as junk e-mail, regardless of the content of the message. If an e-mail message is mistakenly marked as junk by the filter, the user can add the sender of that message to the Trusted Senders list. Outlook 2003 provides features that are designed to work together to help protect users from unsolicited e-mail messages: These features give users control over the kinds of messages they receive and from whom. Outlook 2003 includes functionality that has been designed to help eliminate much of the unwanted e-mail that users get every day. Right-click any e-mail message and click Create Rule In the Rules and Alerts dialog box, click New Rule, or Go to the Tools menu and click Rules and Alerts, or To view the new Rules and Alerts functionality, do one of the following: In addition, users can associate alerts with their rules to stay abreast of current information. Rule actions can be viewed graphically and modified quickly. The experience for creating, viewing, and changing new rules to handle e-mail messages has been streamlined. Working with Outlook 2003 Rules and Alerts improvements
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